In the age of autonomous drone security, capturing real-time aerial footage is no longer the hard part. The real operational friction lies in what comes next, documenting those shifts and incidents in a way that’s standardized, shareable, and stakeholder-ready. Until now, security teams had to juggle screenshots, WhatsApp messages, and manual PDF tools just to piece together a single report. It was slow, error-prone, and far from scalable.

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Why Are Operators Still Creating Drone Reports Manually?

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The task of creating shift and incident reports remains surprisingly manual across remote drone operators. Operators still resort to screenshots, WhatsApp forwards, and cobbled-together PDFs, making the process slow, error-prone, and inconsistent. But beyond just inefficiency, this becomes a serious liability during emergencies. 

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In the event of a failed mission, suspicious activity, or a security breach, having a detailed, standardized report is critical. These documents are what teams rely on to debrief, analyze the chain of events, and prevent future failures. Without a reliable reporting system, teams are not just wasting time, they're risking operational oversight when it matters most. 

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How Can Operators Create Reports Efficiently? 

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To eliminate the friction of manual documentation, FlytBase has introduced the Reports, a built-in tool that brings automation and structure to post-flight reporting. Whether you're covering a routine shift or responding to a critical event, this feature enables security teams to create polished, evidence-backed reports in minutes.  The users can log observations, annotate drone-captured media, and export standardized PDFs with just a few clicks. It’s everything you need to turn raw flight data into actionable, stakeholder-ready documentation, without ever leaving your ops platform.

How Does the Reports Feature Work?

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From the moment your shift ends to the second you send out a polished documentation, Reports is built to guide you through a simple, intuitive flow. Here’s how it works:

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• Choose The Type of Report
  Start by selecting what kind of report you wish to generate; whether it is an Incident Report for one specific incident that happened or a Shift Report, choose the one you'd like to proceed with.
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• Select Your Period
  Select the duration of your shift or defining a custom time window. This helps narrow down relevant drone activity.
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• Pick the Relevant Flights
  Filter and select specific flights from that period—by drone, pilot, or mission type, depending on what needs to be reported.
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• ‍Customize Your Report Layout
  Decide what data to include: flight summaries, weather conditions, battery stats,  observations, maps, media galleries, and more.

• Log Observations with Context
  Add findings like unusual activity or infrastructure issues. Each observation can be categorized (Person, Situation, Infrastructure), timestamped, tagged with severity, and linked to supporting media.
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• Annotate and Organize Media
  Choose photos or videos from the flight, draw on them, add labels, and tie them directly to the relevant incidents for clarity.

• Preview and Export
  Review your full report in a clean PDF layout. Once satisfied, export it with one click—and you're done.
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Ready to Rethink Security Reporting?

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Reports is more than just a new feature, it’s a shift in how drone-powered security operations are documented. By automating the most tedious part of the workflow, it empowers teams to focus on what matters: keeping sites secure and stakeholders informed.

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Whether you're reporting a routine patrol or a critical incident, FlytBase gives you the tools to create professional, evidence-rich reports in minutes, not hours. It’s time to replace screenshots and spreadsheets with structure, speed, and scale.

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See the feature live in action, book a demo here: flytbase.com/contact

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